Everything Your Clinic Needs — Managed For You
Clinivoz is a fully managed AI client communication system built for ABA and speech therapy clinics. Replace the patchwork of separate tools with one system that handles the entire client journey — actively managed monthly by our clinical operations team.
Never Miss Another Call
Our AI phone agent answers calls with natural, human-like conversation. It understands therapy-specific terminology, books appointments directly into your calendar, and hands off to staff when needed — all 24/7/365.
- Answers within 2 seconds, 24/7/365
- Speaks naturally with customizable voice and personality
- Speaks 10+ languages including Spanish — no interpreter needed
- Routes urgent calls to on-call staff immediately
- Transcribes every call for your records
- New leads automatically added to your CRM pipeline
Active Call
2:34 duration
Automatically logged to CRM
New Lead: Tommy's parent → Speech Eval
Turn Missed Calls Into Booked Appointments
When your staff can't answer — whether you're in session, after hours, or slammed with calls — Clinivoz automatically sends a personalized text within seconds. Conversations that would have gone to voicemail become booked appointments.
- Triggers within seconds of a missed call
- Personalized message in your clinic's voice
- Two-way SMS conversation handled by AI
- Books appointments directly from the text thread
- Escalates to staff when needed
Know Where Every Lead Stands
Every call, text, and form submission flows automatically into your client pipeline. Track leads from first inquiry to enrolled client, see who needs follow-up, and never let a prospect go cold — all from one visual dashboard.
- Leads added to pipeline automatically from all sources
- Visual kanban board: Inquiry → Evaluation → Enrolled
- Full contact history — calls, texts, emails in one place
- Automated follow-up tasks and reminders for your team
- Pipeline reporting to track conversion rates
Client Pipeline
+5 more
+2 more
+9 more
Automated Workflow
New lead added
TriggerSend welcome text + intake form
ImmediateEmail: what to expect at evaluation
Day 1SMS: appointment reminder
Day beforeRequest Google review
Post-apptFollow Up Without Lifting a Finger
Build automated sequences that run in the background — welcoming new leads, sending intake forms, reminding clients about appointments, and re-engaging families who went quiet.
- Pre-built sequences for new leads, no-shows, and re-engagement
- Automated appointment reminders via text and email
- Intake forms sent and collected automatically
- No-show and cancellation follow-up workflows
- Broadcast campaigns to your full client list
Build Your 5-Star Reputation Automatically
Google reviews are the #1 factor families use when choosing a therapy clinic. Clinivoz automatically sends review requests after appointments — so your happy clients become your best marketing without any extra effort from your staff.
- Automated review requests sent after each appointment
- Directs satisfied clients straight to your Google listing
- Monitor reviews from Google and Facebook in one inbox
- Get alerts for new reviews so you can respond quickly
- Track your average rating and review growth over time
Review Summary
Last 30 daysBased on 148 reviews
Content Calendar
MarchStay Consistent on Social Without the Effort
Most clinics know they should post on social media — but it never gets done. Clinivoz gives you a built-in social media planner to schedule and publish content to Facebook, Instagram, and Google Business from one dashboard.
- Schedule posts to Facebook, Instagram, and Google Business
- Publish to all channels from one content calendar
- Draft, schedule, and review posts in advance
- Track engagement and reach from your dashboard
- Never miss an important date or promotion again
Turn Ad Clicks Into Booked Evaluations
Running Google or Facebook ads? You need more than a homepage to convert that traffic. Build high-converting landing pages and lead funnels with a drag-and-drop builder — no developer required.
- Drag-and-drop page builder — no coding needed
- Pre-built templates designed for therapy clinics
- Lead capture forms connected directly to your CRM
- Built-in appointment booking on every page
- Track conversions and cost-per-lead from your dashboard
Lead auto-added to CRM on submit
March 2026
Appointments on Autopilot
Your AI agent knows your real-time availability and books appointments directly into your calendar. No double-bookings, no phone tag, no back-and-forth.
- Real-time calendar sync (Google, Outlook, Practice Management)
- Automatic appointment reminders via text & email
- Smart rescheduling when conflicts arise
- Waitlist management for cancellations
- Recurring appointment scheduling for ongoing therapy
Built for Therapy Clinics, Inside and Out
Every detail designed with the needs of ABA and speech therapy practices in mind.
Website Chat Agent
Engage website visitors instantly. Answer questions, pre-qualify leads, and book consultations while they're still on your site.
Automated Intake Forms
Collect client information, insurance details, and medical history automatically — before the first appointment, without staff involvement.
Invoicing & Payments
Send invoices and collect co-pays, evaluation deposits, or self-pay fees directly through the platform. Reduce billing friction and get paid faster.
Surveys & Feedback
Send parent satisfaction surveys, NPS after discharge, and waitlist interest forms. Turn feedback into referrals and retention.
E-Signatures & Documents
Send service agreements, consent forms, and treatment plans for electronic signature. No printing, no scanning, no chasing paperwork.
WhatsApp Messaging
Reach families on WhatsApp — ideal for Spanish-speaking communities. Two-way conversations, appointment reminders, and follow-ups, all in one inbox.
Listings Management
Keep your clinic's name, address, phone, and hours consistent across Google, Yelp, Healthgrades, and 50+ directories. Bad listings lose clients.
HIPAA Compliant
All communications are encrypted and stored securely. Full HIPAA compliance built-in. We sign BAAs with all customers.
Analytics Dashboard
Track call volumes, lead conversion rates, booking trends, review counts, and campaign performance — all in one place.
Multi-Location Support
Manage multiple clinic locations with location-specific availability, routing, and reporting.
EHR Integration
Sync with your existing systems. Works with Central Reach, WebABA, TherapyNotes, and more.
Ready to Stop Missing Clients?
Book a free AI strategy call to learn how we can help your clinic capture every lead and grow your practice.